The screenshots in this manual were taken with the interface language set to English (you can switch the language from the top bar after logging in). Some data and a few screen elements may still appear in Japanese depending on your environment.
Login
Legal department users sign in with a passwordless magic link.
Sign in with your email address
Open the login page https://app.firmee.com/login to display the magic-link login screen.
Enter your email address and click “Send Magic Link”.
A login link is sent to the address you entered (the link is valid for 30 minutes). Click the link in the email to complete the login; the matter list is displayed.
New users: ask your department administrator
If you do not have an account yet, you cannot register one yourself. Ask the administrator of your department to register (invite) you. Once invited, you will receive a registration email and can log in following the steps above.
For the administrator-side invitation steps, see “7. Organization Management > Adding staff”.
Creating Matters
You can create a matter manually from the top bar, or let AI create one for you by scanning a document.
Create manually (select a matter type from the top bar)
Click “＋New” at the top of the screen and hover over “Matters”.
From the matter types displayed — “Litigation, etc.”, “Arbitration”, “Other out-of-court dispute resolution procedures”, or “Serious trouble” — choose the type you want to create. The new matter form opens.
Register the parties. Pick an existing contact via “Search by name, firm name, etc.”, or create a new one with “Create new”. Fill in the required fields such as the matter name and the lawsuit amount.
To prepare parties and opposing parties in advance, see “6. Managing Contacts”.
Click “Register” to create the matter; its details screen is displayed.
Create with AI (document scan)
AI can read complaints, answers, petitions, and other documents and create the matter from their contents.
Open “＋New” → “Matters” → document scan to show “AI Document Analysis — Matter Registration”.
Upload a legal document (PDF, Word, or image) and click “Start Analysis”.
Review and edit the matter and contact information the AI extracted, then click the register button to register everything at once.
This feature uses an external AI API and may not be available in every environment.
Opening Matter Details
Adding information to a matter or checking its status starts from opening the matter details screen.
Click the “Matters” tab at the top of the screen to display the matter list. Tabs above the list (All / Litigation / Arbitration / ADR and other out-of-court procedures / Serious trouble / Excluding serious trouble) let you filter by matter type. “Excluding serious trouble” shows matters other than those classified as serious trouble.
In the list, click the matter name of the matter you want to view; the matter details screen opens. The operations that follow all start from this screen.
Adding Information to a Matter
Starting from the matter details screen, you can edit the matter and add progress notes, tasks, and events.
Editing
Open “Edit” on the matter details screen.
Change the contents.
Click “Update” to save.
Adding progress notes
Progress is recorded as notes (memos). Legal department users choose the progress type from “Substantive” and “Procedural”.
From the “New” action on the matter details screen, choose “Progress” to open the entry form (the matter is linked automatically).
Enter the subject, progress type, and content.
If you set “Email notification?” to Yes, a notification is sent to all involved departments and staff.
Save with “Register”; the note appears in the progress list on the matter details screen.
Exporting progress notes
Open the progress list from the “Progress” tab at the top of the screen and export it as CSV. “Export matter progress” exports all progress notes; “Excluding serious trouble (progress)” excludes notes linked to serious-trouble matters. The export includes a Case summary column in addition to the matter name.
Adding tasks
Manage what needs to be done by setting an assignee and a due date.
Open the task entry form.
Enter the subject, due date, assignee, and notes.
Save with “Register”.
Adding events
Register court dates, meetings, and other appointments.
Open the event (court date) entry form.
Enter the start date and time, courtroom, notes, and so on (you can also choose to create a video conference).
Save with “Register”.
Managing involved departments
The departments involved in a matter can be added and reviewed from “Involved departments” on the matter details screen.
Click “Involved departments” in the actions at the top of the matter details screen.
The management screen for involved departments opens. Choose departments and staff from the 「事務所内」 (in-house) and 「事務所外」 (external) tabs and click “Register” to add them as involved departments. Departments already registered are shown in the related list below.
Searching Matters
You can search from the top of the matter list. A simple keyword search and an advanced search that combines conditions are available.
Simple search
Type into the free-text search box and search. It searches across nearly every text field of a matter — party names, matter name, case number, court name, registration number, notes, and more — so a single keyword is often enough to quickly find the matter you need.
Advanced search
Click “To detailed search” to display the detailed search conditions.
You can filter by matter name, party, opposing party, case number, department in charge, involved parties, management number, staff, judge, note, accident/incident date, mints support, and more, as well as by narrowing conditions such as “Accounting Audit Target Only” or “Auditor Report Target Only”.
Enter the conditions. Multiple conditions are combined with AND — only matters that satisfy all of them are returned.
Click “Search” to show the filtered results. “To simple search” takes you back to the simple search.
Preparing Parties, Opposing Parties, and Counsel (Managing Contacts)
Registering parties, opposing parties, and opposing counsel as contacts in advance lets you link them quickly when creating a matter. At the top of the contact list you will find “Create new”, “Create address label”, and “CSV export”. Tabs above the list (All / Party / Opposing party / Opposing counsel / Our counsel / Business partner / Other) let you filter by contact attribute.
Create from the form
From “Create new”, choose the kind of contact (Individual / Corporation or government agency / Legal professional) to open the form. At the top, select the attribute — Party, Opposing party, Opposing counsel, Our counsel, Business partner, or Other.
Enter the name (family name, given name, kana reading) and the contact information.
Save with “Register”; the contact details are displayed.
Once registered, a contact can be reused in the Parties field when creating a matter by searching for the name or company. Registering recurring parties, opposing parties, and opposing counsel in advance makes matter registration smoother.
Add from a business card
Upload an image of a business card and AI reads it to create the contact.
This feature uses an external AI API and may not be available in every environment.
Export
Use “CSV export” at the top of the contact list to export the list in CSV format.
Organization Management
Organization management is done from the organization (department) screen: open Settings (⚙) → Profile → click your own organization name.
Adding departments (request to firmee)
New departments (organizations) are not added by users themselves — they are added by request to firmee (the support desk). Please contact firmee if you need a department added.
Adding staff (sending an invitation email)
firmee distinguishes between two kinds of users:
Adding staff must be done while logged in as the department user (not the staff user you use for daily work).
Open “Add secretary” on the profile screen.
Enter the name and authentication email address, then click “Send invitation email to this address”. The invitee receives a registration email and can log in following the steps in “1. Login”.
Matter counts
In “Matter management” on the organization details screen you can see matter counts (all / ongoing / closed) for the whole organization and per department. The number in parentheses is the number of matters for which that department is the department in charge.
Administrative rights and access settings
- In the members section of the organization details (“Affiliated lawyers” = departments, “Secretaries” = staff), you can set members’ administrative rights (users with permission can click the checkbox to change them).
- Access policies (e.g. “Secretaries can access all contacts”) are shown under “Other settings” on the organization details.
Registering templates
Register frequently used document templates (.docx) so they can be used when generating documents.
Open “Document creation template” on the organization details screen.
Upload and register the template document. For merge (conversion) fields, see the conversion item list (「変換項目リスト.docx」) available on the page.
Offline Use (Installing the App)
Add firmee to the home screen of your phone or computer and it launches like an app. When you open it from that icon, your most recent matters are stored on the device, so you can review them while travelling or anywhere without a connection.
Add firmee to your home screen
- iPhone / iPad (Safari): while signed in to firmee, open the Share menu and choose "Add to Home Screen". Leave "Open as Web App" turned on.
- Android (Chrome): choose "Install app" or "Add to Home screen" from the menu at the top right.
- Computer (Chrome / Edge): use the install icon at the right edge of the address bar.
Offline data is prepared only when firmee is opened from the home screen icon. A normal browser tab neither prepares the data nor shows the update button. The installed app keeps its own sign-in state, so you need to sign in once after adding it.
What you can view offline
- The detail pages of your 10 most recently updated matters
- The contacts, progress notes and schedules linked to those matters (up to 5 each per matter)
- The matter list as of the time it was prepared
- The forms for creating court dates and meetings
While offline, the bottom left of the screen shows "Offline — data as of MM/DD HH:MM". If you open a page that was not stored, firmee shows the stored matter list instead along with a message explaining why; open the page again once you are back online. Documents and attachments, CSV export and billing screens are not available offline.
Updating the offline data yourself
The data is prepared automatically roughly every 12 hours. To take the latest content with you before a trip or a court date, update it yourself from the top of the matter list or from Profile > Settings > Offline.
- The first time you use the device the button reads "Enable offline storage on this device"; after that it reads "Update offline data".
- The time of the last check is shown below the button as "Last checked: MM/DD/YYYY HH:MM".
- While preparing, it shows "Preparing X / Y"; once everything is stored it shows "Available offline".
- If the device runs out of storage and only part could be saved, it shows "Stored X of Y". What was saved remains available.
- You cannot update while offline ("You can update once you are back online"). After a failure firmee waits before retrying and shows "Next update available: MM/DD/YYYY HH:MM".
How the stored data is handled
- Stored data expires 7 days after the last preparation.
- It is erased when you sign out, switch to another user, or clear the device's data.
- You can run "Delete offline data on this device" and "Disable offline storage" at any time from Profile > Settings > Offline.
- Offline storage is not recommended on shared devices.